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A phase-by-phase roadmap from the day your scanner arrives to your first delivered case — and beyond. Six phases, eighteen specific moves, and everything the manufacturer brochure does not cover.
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A practical path from initial setup to confident scanning, consistent digital case submission, and scanner payback.
Connect your scanner, technology, prescriptions, and dental laboratory workflow.
Assign clear responsibilities and build confidence through structured training.
Begin with straightforward indications before progressing to more complex cases.
Standardize tissue management, scan paths, case review, and submission checks.
Expand case types and make scanning part of the practice's everyday workflow.
Use eligible digital case volume to help offset the cost of the scanner over time.
Moving from physical impressions to digital scanning involves more than purchasing new technology. A successful transition requires proper system setup, structured team training, predictable first cases, consistent scan-quality standards, reliable dental laboratory communication, and a process for measuring adoption over time.
Before the first patient scan, confirm that the scanner exports the file formats accepted by your dental laboratory. Verify that computers, network connections, upload speeds, and security settings meet the manufacturer's requirements. Create prescription templates for common cases, connect the practice with the laboratory, complete a test export, and submit a mock case before using the scanner clinically.
Designate one team member as the digital workflow champion and give that person responsibility for training, troubleshooting, and maintaining standards. Doctors, assistants, hygienists, and administrative team members should understand their roles in scanning, reviewing, naming, and submitting cases. Begin with predictable indications such as hygiene records, study models, night guards, splints, and straightforward single-unit restorations before progressing to more complex cases.
Consistent tissue management, moisture control, and scan paths are essential for predictable digital cases. Before dismissing the patient, review the scan from every angle and check the margins, opposing arch, bite, missing data, and areas where tissue may cover the preparation. Submit the scan with a complete prescription, material selection, shade information, photographs when needed, and relevant clinical notes.
Monitor digital case volume, scan times, rescans, team participation, and the types of procedures being submitted digitally. Tracking these metrics helps identify training needs, workflow bottlenecks, and opportunities to increase scanner utilization. Eligible practices may also use digital case credits through the Next Dental Lab Scanner Reimbursement Program to help reimburse the scanner's purchase price over time.
Eligible digital cases can earn monthly laboratory credits that help reimburse the purchase price of your intraoral scanner.
Explore Scanner ReimbursementPractical advantages you'll feel in the first month.
No trays, no goop, no remakes from bad impressions — the original scan is always on file.
Open STL files arrive at the lab in minutes with prescription and notes attached.
Show patients the 3D scan chairside — the same view the lab sees.
The original scan supports quick refinements and rescans without another appointment.
Assistants, hygienists, and doctors each own a role that saves seconds per case.
Case volume through Next Dental Lab can reimburse the scanner's purchase price over time.
Instant download. We'll also email a copy so you can share it with your team.
Everything you need to know about the playbook, scanner compatibility, team implementation, and the Next Dental Lab Scanner Reimbursement Program.
Yes. From Scanner to Seated is a free 11-page playbook. After completing the short form, you can download it immediately and receive a copy by email.
No. The playbook covers the process from initial preparation through the first delivered digital case, so it is useful whether your scanner is on order, recently installed, or already in daily use.
The playbook specifically references iTero, 3Shape TRIOS, Primescan, and Medit. However, the implementation principles apply to most intraoral scanners that can transmit accepted digital files to your dental laboratory.
It is designed for dentists, practice owners, assistants, hygienists, office managers, and digital workflow champions. The playbook can be shared with the entire team and used as a practical implementation guide.
Eligible practices can earn monthly laboratory credits based on qualifying digital case volume. Those credits can reimburse up to 100% of the scanner's documented purchase price, subject to the program's eligibility requirements and terms. Phase 06 of the playbook explains how scanner payback fits into the implementation process.
See how the Scanner Reimbursement Program worksAfter completing the short form, you'll be taken to a thank-you page with an immediate download link. We'll also email you a copy so you can save it or share it with your team.